Role: Executive Assistant & Legal Operations Coordinator, with responsibilities divided 70/30.

Location: This role is remote, with a preference for candidates based in the San Francisco Bay Area

Compensation: Competitive base + bonus + equity

Level: 3–6 years of experience supporting a founder, partner, or senior executive in a law firm, startup, or high-performance business environment

Who We Are

Lexsy is a next-generation legal platform transforming how startups and investors get legal work done. We provide founder-first counsel across the full lifecycle of a company—from incorporation to exit—combining elite legal talent, deep startup empathy, and cutting-edge technology.

Our clients range from pre-seed founders building in stealth to unicorns raising cross-border rounds, backed by top-tier funds (a16z, General Catalyst, First Round, Benchmark, etc.).

The Role

We’re hiring an Executive Assistant & Legal Operations Coordinator to support the founder and core legal team.

You’ll manage client onboarding, intake, billing, scheduling, and attorney coordination while maintaining organized systems across Lexsy’s operations.

This role combines executive support, client service, and operational execution within a modern, AI-enabled legal environment.

What You’ll Do

1. Administrative & Project Management
   • Format and manage legal documents, contracts, and engagement letters with precision.
   • Maintain Inbox Zero and daily Slack follow-ups, ensuring all client communications are addressed within 24 hours.
   • Track tasks and deadlines in Notion or Trello.
   • Coordinate calendars, calls, and meetings across multiple time zones.
   • Use AI tools to draft, summarize, and optimize workflows efficiently.
2. Client Onboarding & Attorney Coordination
   • Manage client intake: prepare engagement letters, retainers, and signature packets (Dropbox Sign).
   • Schedule client and attorney calls, prepare agendas, and record action items.
   • Maintain closing checklists, track post-closing tasks, and organize documents.
3. Billing & Finance
   • Prepare and send invoices, track payments, and manage retainers.
   • Maintain accurate client and financial records in Airtable, QuickBooks, or Stripe.
   • Coordinate with the CPA on reconciliations and tax payments.
4. Travel & Logistics
   • Manage business and personal travel with proactive planning.
   • Handle select personal matters with discretion and accuracy.